Service · Conference registration
Registration overview
Conference registration is the first of SmartChair's two core services: organizers define who can register, when, and at what price; each participant completes one registration.
What organizers define
- Registration types — a free list such as “General, Student”. Each type can carry its own fee later. Conferences with membership support get a second, parallel list of member types.
- Period — a registration start day, a registration deadline, and optionally an early-bird deadline that switches pricing automatically.
- Options — invitation letters, mailing address (full or simple one-line mode),
gender selection, and a participant limit (
-1means no limit). - Public participant list — optionally show registered names and affiliations on a public page.
- Registration statuses — “Registered” and “Not registered” always exist; organizers may add custom statuses (a custom status counts as registered) and change a participant's status from the Participants page.
What a participant experiences
Registration is a single page: basic information plus the conference's own registration form. The participant can save a draft or submit the registration; after submitting, a confirmation step offers three paths — confirm, cancel with a reason, or send the organizers a modification request. Once registered, the portal shows buttons for paying the fee online or submitting bank-transfer proof.
Type locks with payment
A participant's registration type cannot change after the fee is paid — the type determines the fee, so changing it afterwards would break the payment record.
In this section
- Fees & payment — fee tables, early-bird pricing, gateways, receipts.
- Registration forms — the custom form fields a conference can ask for.